Our School Hangout Terms of Use and Monthly Subscription Agreement
Effective Date: November 2025
Last Updated: November 2025
1. Agreement Between User and Our Hangouts LLC
The Our School Hangout website and mobile application (“Platform”) are owned and operated by Our Hangouts LLC, a Georgia-registered company located at 8735 Dunwoody Place, Ste N, Fulton County, Atlanta, GA 30350, USA.
By accessing or using the Platform, you agree to these Terms of Use and Monthly Subscription Agreement (“Terms”). These Terms apply to all users of Our School Hangout, including schools, private education programs, administrators, teachers, parents, and guardians. Additional terms apply to schools and programs that subscribe to Our School Hangout services, as outlined in Section 7.
2. Modification of These Terms
Our Hangouts LLC reserves the right to modify these Terms, including pricing, features, and conditions, at any time. Notice of material changes will be provided via email to the address associated with your account and/or posted on the Our School Hangout website. Continued use of the Platform following such notice constitutes acceptance of the revised Terms.
3. Links to Third-Party Sites
The Platform may contain links to external websites (“Linked Sites”). Linked Sites are not under the control of Our Hangouts LLC, and we are not responsible for their content or privacy practices. Inclusion of Linked Sites does not imply endorsement or association.
4. No Unlawful or Prohibited Use
You agree not to use the Platform for any unlawful or prohibited purpose. This includes actions that could damage, disable, or impair the Platform, interfere with others’ use, or attempt to gain unauthorized access to any part of the Platform or its data.
5. Use of Communication Services
The Platform may include messaging tools such as message boards, chat, news feeds, calendars, and forums (“Communication Services”). You agree to use these services responsibly and only for legitimate purposes related to school or program activities.
Prohibited actions include but are not limited to:
- Harassing, abusing, or violating the rights of others
- Posting defamatory, obscene, or unlawful material
- Uploading files containing malware or protected content without permission
- Advertising or soliciting business without authorization
- Engaging in phishing, spamming, or data scraping
- Altering or falsifying legal notices or author credits
Our Hangouts LLC reserves the right to monitor and remove content at its discretion and to terminate access for any violations.
6. Materials Provided to Our Hangouts LLC
You retain ownership of all materials or feedback you provide. By submitting or posting content, you grant Our Hangouts LLC a non-exclusive, royalty-free license to use such content for operational and promotional purposes. You represent that you own or have the necessary rights to any material you upload.
7. Payment Processing and Security
Our School Hangout uses a third-party, PCI DSS–compliant payment processor to handle all financial transactions securely. Payment data is transmitted using SSL encryption. Our Hangouts LLC does not store complete credit-card or bank-account details on its servers.
By submitting payment information through the Platform, you agree to the payment processor’s terms of service and privacy policy. Any disputes, errors, or service interruptions caused by the processor are outside of the control of Our Hangouts LLC.
Our School Hangout acts solely as a technology platform to facilitate payment processing between schools or programs and their families. Our Hangouts LLC is not a party to any financial transaction between a school, program, or parent and will not be held liable for payment disputes, refunds, chargebacks, failed payments, or any other financial issues arising between these parties. All billing, refund, and financial arrangements are the sole responsibility of the school or program receiving payment.
By using the payment features within Our School Hangout, users acknowledge and accept that there are inherent risks associated with making or receiving payments electronically. These risks include, but are not limited to, processing delays, transmission errors, unauthorized transactions, or failures caused by third-party systems or financial institutions. While Our Hangouts LLC and its payment partners implement industry-standard security practices, no system can guarantee absolute protection against such risks. Users agree to assume all responsibility for any loss or damages arising from these potential occurrences.
8. Monthly Subscription Terms (For Schools and Private Education Programs)
8.1 Subscription and Billing – Schools and private education programs (“Licensees”) that use Our School Hangout for administration and family engagement agree to pay a monthly subscription fee based on their selected pricing tier, as outlined at www.ourschoolhangout.com/pricing. Invoices are issued on the 28th of each month, with AutoPay processing two (2) days later. Licensees must enable AutoPay within seven (7) days of onboarding to ensure uninterrupted access. Accepted payment methods include eCheck (ACH) and credit card. A $20 return fee applies to failed payments. Payments not received by the 8th day after invoicing incur a $20 late fee. Failure to pay for 45 days may result in suspension or termination of access.
8.2 Cancellation Policy – A 30-day notice is required for cancellation of the subscription. If cancellation notice is provided before month-end but usage extends into the following month, the Licensee remains responsible for the next month’s subscription fee. Account access and data retention may be limited upon cancellation.
8.3 Subscription Adjustments – If a Licensee’s number of active families changes for a continuous 60-day period and places the Licensee into a different pricing tier, Our Hangouts LLC will notify the Licensee before adjusting the subscription amount on the next invoice.
9. Platform Access and Authorization
Access to the Platform is limited to authorized users of the school or organization, including staff, parents, and designated vendors.
- Authorized users include individuals directly involved in the school’s or program’s operations such as administrators, teachers, and enrolled families.
- Vendors may be granted limited access when required for operational or financial purposes.
- Unauthorized or unrelated access is strictly prohibited and may result in immediate deauthorization without notice.
- Each Licensee is responsible for maintaining secure credentials and ensuring access is limited to authorized personnel.
- Unauthorized access or misuse may result in suspension and legal action.
10. Data Ownership and Privacy
Schools and programs retain ownership of all data and content entered into the Platform, including student, family, and financial information. By using the Platform, the school or program grants Our Hangouts LLC a limited license to store, transmit, and process such data solely for the purpose of providing services, technical support, and platform improvements.
Our Hangouts LLC implements commercially reasonable administrative, technical, and physical safeguards to protect data integrity and security. However, users acknowledge that no method of transmission or storage is completely secure, and Our Hangouts LLC cannot guarantee absolute security of any information transmitted through the Platform.
11. Indemnification
Schools, programs, and users agree to indemnify, defend, and hold harmless Our Hangouts LLC, its affiliates, officers, and employees from any claims, damages, losses, or expenses (including attorney’s fees) arising out of their use of the Platform, violation of these Terms, or infringement of any third-party rights.
12. Limitation of Liability
To the maximum extent permitted by law, the total cumulative liability of Our Hangouts LLC arising from or related to the use of the Platform, whether in contract, tort, negligence, strict liability, or otherwise, shall not exceed the total subscription fees paid by the Licensee to Our Hangouts LLC during the six (6) months immediately preceding the event giving rise to such claim. In no event shall Our Hangouts LLC be liable for any indirect, incidental, punitive, or consequential damages, including lost profits, data loss, or business interruption.
13. Force Majeure
Our Hangouts LLC shall not be held liable or responsible for any delay, failure, or interruption of performance resulting directly or indirectly from causes beyond its reasonable control, including but not limited to acts of nature, internet or hosting outages, cyberattacks, power failures, strikes, or governmental actions.
14. Termination
Our Hangouts LLC may terminate or suspend user access at any time without notice for breach of these Terms or non-payment. This Agreement is governed by the laws of the State of Georgia, USA.
15. Independent Relationship
Use of the Platform does not create any partnership, joint venture, employment, or agency relationship between the user and Our Hangouts LLC. Each party operates as an independent entity.
16. Choice of Law and Venue
These Terms are governed by and construed in accordance with the laws of the State of Georgia, USA, without regard to conflict-of-law principles. Any dispute arising under or in connection with these Terms shall be brought exclusively in the state or federal courts located in Fulton County, Georgia.
17. Entire Agreement
These Terms constitute the entire agreement between the user and Our Hangouts LLC regarding use of the Platform and supersede all prior agreements or understandings, written or oral.
18. Service Contact
Questions or concerns may be directed to:
Email: support@ourschoolhangout.com